Charlotte Bridge Association

Minutes of the June 6, 2007 Board Meeting

The Board of Directors of the Charlotte Bridge Association met on Wednesday  June 6th  2, 2007 at 4:30 at 510 East Park Avenue.  Jerry Pontius and Jane Smith were absent, All other Board members were present.   Janet Case, Celia Johnson, Gene Manion , Michael Starr, and Carol Winecoff were in attendance.  The meeting was called to order by the President.

The Minutes of the May 2007 meeting were read and approved.

TREASURERS Report:  Don Lassiter gave the Treasurer's report in Jerry's absence.   

OLD BUSINESS

1927 Club   July 15th- Special Event  Jean is the coordinator with the 4 women sponsoring this game. Posters are up and invitations have been sent.  There  will be a catered luncheon before the game so an exact number of attendees is needed. A sign-up sheet will be posted.

LATTA REC CENTER UPDATE:   The improvements to the building were complete in time for the Sectional tournament, all lighting, carpeting, ceiling, painting and approvals from the inspectors were received.

There is a bench and chairs outside the back door to accommodate the smokers.  

Martha Jean and Jerry met with the Cleaning service to discuss our needs, which are different during tournaments. 

All of the improvements came in under budget, so at this points it looks like we do not need to use any dollars from the

Vanguard account.  The budget for Latta expenses was $138,000, at this point $117,224 - actual expenses.

Rich Regan will provide a quote for paving the side area next to the building for a Parking Pad. We still need approval from the County and Dilworth to do that.  (If we are able to add the Parking Pad, that will increase our total expenses.)

There has been a request for rental of Latta for church services each Sunday morning. We cannot agree to that at this point because of the need to have someone from CBA present to open and close the facility.

Sectional Tournament  May 31-June3rd    Sue and Bruce Bedient were Co-Chairmen for the Sectional tournament.    It was a great success. Janet noted the increase in total table count, and in particular, the increase in NLM attendance. There was a 20% increase in total tables, from 228 last year to 274 1/2 this year.

Many people helped with food, cleanup. There were many positive comments noted by Board members from the players.- they liked our new playing site, the food, hospitality- all went very well. 

Jerry provided a list of responsibilities for the Chair of the Sectional Tournaments, noting some things we learned during this tournament. That document will be expanded upon for future tournaments. We discussed a few items during the meeting, trash disposal and trash cans ; someone on duty to watch paper supplies in restrooms.  Harold suggested we need a pot for hot water; perhaps a cart for moving supplies.  The next Sectional will be June 15th , 2007.  We will look for a volunteer for Chairman right away. Many duties start long before the tournament, especially related to publicity.

Name Tags  Discussion on providing them or charging, no consensus yet. We will discuss further when we  have specific numbers needed / pricing.

NLM tournament will be August 23th-26, 2007  Harold and Carol Winecoff are the chairs.

Up Coming Regional  10-/22-10/28 2007    Len Case

Awards Day will be Saturday June 30th, 2007.  Jane Smith is in charge of this event. She will also  have the wall plaques updated and hung before the Awards Day. 

Library     Celia Johnson will be working with Anne Allen on the library.  Celia attended the meeting. She said they are ready to get this project under way and provided the Board with a list of items/questions for discussion. They want direction on where to physically locate the  Library . They also have questions on shelving, checkout times, who does the checking in and out; fines, supplies, how to access the building.  Martha Jean  and Jean will work with Celia and Ann and come up with guidelines for making the library accessible to members at the same time keeping inventory of books safe/returned.

NEW BUSINESS

Publicity Email was sent to Memphis Headquarters suggesting they might want to do an article on the new playing site, how it came about, what it is like, etc. They have shown some interest, We will be providing pictures, etc.

Club Manager Study Committee  Don Lassiter brought up the need for a committee to look at the feasibility of a Club Manager. There are more responsibilities at the Latta Center, opening and closing, alarms, temperature - larger space and more to take care of. This committee will report back by the end of the year on suggestions of the best way of managing all the pieces and parts of the new facility.  The Board also feels a need to have more authority over games, and that does not exist with individual directors. The Board has no authority over behavior issues. The work in the past of all Directors is appreciated, and the committee will work with and include the Directors in discussions.  Jean Davis is Chair of the committee.  Don asked Gene Manion and Janet Case to be on the Committee. Bill Sutton volunteered. We will be looking for 3-4 more participants.

New Directory  Don Lassiter has asked Anne Thompson to work on the new Directory

Membership Report  Janet gave the report of 458 members in our Unit, 3 new, 7 transfers in and 9 out.Janet sent letters to 6 , inviting them to visit the Latta Center.

Jerry Pontius Day   The Board voted unanimously to declare July 4th Jerry Pontius Day at the club and honor him with a Special game and Luncheon. Jerry has worked many many hours over the last year to make everything come together,

He began first looking for a location, working on selling the old building, and making everything at the new building come together-from himself painting the lines for the handicapped parking, , inside painting, working with contractors, doing budgeting, on and on. We do appreciate all he has done. 

Publicity   Martha Jean mentioned it would now be a good time to contact the Charlotte paper and ask for a story about our new location.

Directors Request  Michael and Gene asked the board to support them with the rules for no food in the playing rooms and for drinks to be in glass mugs or heavy paper cups to deter spilling. They would like N-S players to pick up, clean up after each game- to leave the playing rooms in good shape for the next games. LATTA CENTER   No food will be allowed in the playing area. We ask people to use the break room for their lunch or snacks.

Internet Service  Michael will investigate costs for Internet service for the club.

There being no further business, the meeting was adjourned at 6:15

The next meeting will be at the Latta Center, Wednesday, July 11, 2007 at 4:30pm.

Respectfully submitted,

Jean Davis, Secretary